Accounting
Run Trial Balance (TB), P&L, Balance sheet, Cash flow, and Tax summary with date filters (Growth+).
Business Suite · Finance
Path: Store → Accounting
Definition
Store → Accounting → [Overview | Trial balance | P&L | Balance sheet | Cash flow | Tax](from, to)
Accounting is BonikBiz’s formal books view. Posted journals use double-entry: total debit = total credit. Use the tabs to inspect Trial Balance (TB), Profit & Loss (P&L), Balance sheet, Cash flow, and Tax summary for your selected dates.
Compatibility
- Minimum plan: Growth+ with accounting capability (Store → Billing).
- Prerequisite: Chart of Accounts (CoA) and related GL accounts must be configured for reports to be meaningful.
- When configured, payroll, expenses, banking, and purchases post into these books.
- Audit rule: do not delete posted journal history — void / reverse mistakes so period reports stay auditable.
Start each session by setting From / To (defaults to month-to-date), then Apply. Use All time only when you intentionally want the full history.
Technical note: amounts are stored internally in minor units; the UI shows normal currency amounts.
Accounting mental model
Business transactions
↓
Posted journals (debit = credit)
↓
Double-entry ledger
↓
┌──────────────┬──────────────┬──────────────┐
↓ ↓ ↓ ↓
Trial Balance P&L Balance Sheet Cash Flow
↓
Tax summary Core rule: every posted journal totals debit = credit — that is why Trial Balance should balance.
Finance dashboard and commerce Reports are not substitutes for these Accounting tabs.
Path & tabs
Store → Accounting Overview — counts: accounts, journals, fiscal years, periods Trial balance — debit/credit balances (should balance) Profit & loss — income − expenses for From→To Balance sheet — assets, liabilities, equity as-of To (retained to date) Cash flow — operating / investing / financing from cash & bank activity Tax — tax summary: output − input; tax codes & tax GL accounts
Date filters: set From / To, then Apply. All time clears the range.
How reports differ
Report | Type | Time basis ----------------|------------|--------------------------- Trial Balance | Balance | through To (accounts) P&L | Movement | From → To period Balance Sheet | Position | as-of To date Cash Flow | Movement | From → To (cash/bank) Tax summary | Summary | From → To (tax-configured)
Balance Sheet shows financial position at a To date — not only From→To movements.
P&L summarizes income and expenses for the From→To period.
Profit ≠ Cash Flow — sales or income in a period do not mean the same cash moved.
Behavior
- Trial Balance should balance (debit = credit). If not, check the date range and voided / misdated journals.
- Balance sheet equity includes retained earnings cumulative through the To date.
- Cash flow is built from cash and bank activity — treat it separately from P&L.
- BonikBiz-specific Tax summary: output prefers sales-invoice tax; if invoice tax is zero it falls back to paid storefront order tax. Input sums purchase-invoice tax plus expense tax for the period (tax-configured lines).
- Tax tab is a tax summary / review — not a government tax challan filing tool.
How to run accounting reports
- Confirm Growth+ on Store → Billing and open Store → Accounting.
- Confirm CoA / GL accounts are seeded when the product prompts you.
- Set From and To for the period, then Apply.
- Open Trial balance — confirm debits equal credits.
- Open Profit & loss for income vs expenses in that period.
- Open Balance sheet for assets, liabilities, and equity as of To.
- Open Cash flow for operating / investing / financing activity.
- Open Tax to review output vs input tax summary; configure tax codes / GL when needed.
- If a figure looks wrong, open related journals — void/reverse instead of deleting history.
Examples
Month close From = 1st of month, To = last day → TB balances → review P&L → check Balance sheet Tax period From/To = your VAT filing window → Tax summary vs invoices and expenses TB off → narrow date range → find voided or wrong-day journals → do not delete posted history
Common errors
- No Accounting menu — upgrade to Growth+ or request accounting permission.
- Trial balance off — check date range and voided journals; never delete posted history.
- Empty tax — ensure invoices/expenses carry tax and tax codes / GL are configured.
- Confused with Reports — Reports are commerce performance; Accounting is formal books.
- Expecting a government challan from Tax — use Tax as an in-app summary only.