Core concepts (journals, stock, parties)

வரையறை

Business Suite money and inventory rest on three pillars: Journal (double-entry money), Stock (warehouse / inventory movements), and Party (suppliers and B2B contacts). Together they power the purchase lifecycle into books and the stock ledger.

Plan availability

• Purchases / inventory movements: Starter+.
• Journals and full accounting reports: Growth+.
• Multi-warehouse stock ledger detail: Professional+.
• Confirm Store → Billing for what you can use today.

1. Journal — financial transactions

Example — post a purchase bill for 5,000:
Debit:  Purchases / inventory account   5,000
Credit: Supplier (accounts payable)     5,000

• Works as double-entry: every posted transaction follows debit = credit.
• Posted bills, payments, expenses, and related money documents create journals.
• Full accounting reports unlock on Growth+.

2. Stock — inventory management

• Stock moves as warehouse / inventory movements (stock in and stock out).
• Sellable quantity is what shoppers and POS (Point of Sale) see.
• Starter+: purchase and inventory movements update sellable stock.
• Professional+: multi-warehouse ledger detail for location-level tracking.
• A supplier bill without a GRN can post stock once — do not receive the same qty again.

3. Party — suppliers and B2B contacts

• A party is a supplier (who you buy from) or another B2B contact.
• Register the party before you create a PO (Purchase Order).
• Keep a separate party profile per supplier.

Full purchase flow

PO (Purchase Order)
    ↓
GRN (Goods Receipt Note)  → stock in
    ↓
Supplier bill
    ↓
Supplier payment

1. PO (Purchase Order) — create the purchase order.
2. GRN (Goods Receipt Note) — receive goods into the warehouse / stock. PO “received” status comes from GRN or bill-posted receive — not from manually marking received.
3. Supplier bill — post the final invoice (journal / payable).
4. Supplier payment — pay the supplier (journal / cash or bank).

Important rules and cautions

• Document correction: do not delete posted documents — void (cancel) them so reversals keep reports correct.
• GRN and bill: billing without a GRN may post stock once; never receive that same quantity again on a GRN.
• If goods already arrived via GRN, bill only against received quantity.

Plan-based features

Feature                         | Starter+ | Growth+ | Professional+
-------------------------------|----------|---------|---------------
Journals & accounting reports  |    —     |   yes   |      yes
Purchase / inventory movements |   yes    |   yes   |      yes
Multi-warehouse ledger detail  |    —     |    —    |      yes

Quick example

1. Create a party — add “Samsung Electronics” as a supplier.
2. Create a PO — order 50 monitors (for example, 500,000).
3. Create a GRN — when goods arrive, receive them into stock.
4. Post the bill — post the supplier invoice.
5. Pay — settle payment when due.

இதையும் பாருங்கள்

• Business Suite overview
• PO (Purchase Order)
• GRN (Goods Receipt Note)
• Purchases and inventory
• Accounting
• Banking
• Finance overview
• Getting started checklist